|
Home
Antler’s Gulch
Annual Homeowners Meeting
February 24, 2002
I. Calling the Meeting to Order
Board Members Present were
Steve Mytczynsky – President
Arnie Simonson – Vice President
Bob Mickus – Member
Owners Present were
101 & 106 Raj Sharma
102 & 301 Binu Lohani
104 Sal Miceli
105 Gwen Wheeler & David McLeod
203 Rick & Ron Berggren
206 Chad Farmer & John Gallegos
304 Jon Dwight & Bob Cottrell
401 Brad Luth
405 Lee Atkinson
406 Charles & Cathy Bomberger
Owners represented by Proxy
103 Francois & Ellen LeDantec
205 Henry Key
303 Greg Cummings
306 Kary & Suzanne Langer
403 Terrance Casey
Key To The Rockies representatives
Mike Magliocchetti – Managing Agent
Casey Wood – Bookkeeper
The Proxies were reviewed. 16 of 23 homeowners were present or
represented by proxy creating a 77.5% quorum. The meeting proceeded as
scheduled.
II. Steve read a letter approved by the board to change the percentage of
homeowners that create a quorum from 50% to 20% and that 3 or 5 new board
members can be elected and serve various lengths in term.
A motion was made by Sal to pass the resolution and it passed by a
favorable vote of 14/0.
III. Elections
Nominations for board members were taken. Jon Dwight, Ron Berggren, Bob
Mickus, Sal Miceli and Raj Sharma all excepted the nominations and by
acclamation became the new Board. At this time the Board met.
Steve Mytczynsky, Arnie Simonson and Bob Mickus all resigned from the Board.
IV. Managing Agents Report
Mike Magliocchetti, President of Key To The Rockies reviewed with the
homeowners what the responsibilities are of the managing agent. Key To The
Rockies is responsible for the administration of the association including,
collecting dues and fees for the association, pay all common expenses,
maintain a separate checking and or savings account, report financials
monthly and yearly to the Board, prepare Annual Operating Budget, prepare
and file insurance claims, prepare governmental reports.
Also Key To The Rockies arranges the services for snow removal, snow
plowing, trash removal, lights in the common area, capital improvements such
as asphalt, siding and painting.
Services that are not provided for by Key To The Rockies include any service
relating to the interior and personal contents of a condo.
Key To The Rockies does not have any transportation to shuttle guest nor do
they have any influence on the Keystone Bus Service. Jay Winter is in charge
of the Keystone bus service and that is who Key To The Rockies calls if
problems occur.
Lee Atkinson is having a problem with blowing snow near his door and having
water drip onto it from the roof. It gets slippery and is dangerous. Mike is
to keep an eye on it and keep it cleaned up. Without a design change it must
be cleaned out manually. Another option to the design change would be to use
heated mats. They will keep the water from freezing. This item will be put
on the agenda for the board to look at.
Jon Dwight asked about the ice problem and what the Association and
developer were doing to correct the problem.
Steve wanted to discuss during open discussion but said the HOA is managing
the clean up because the HOA is responsible for the common area. Moon Valley
has the responsibility to litigate. Moon Valley has also conducted a
drainage study. An engineer said the culvert is the problem. It froze and
diverted water. The water is passing the Ore Grande ditch and flooding
Antlers Gulch. Steve says Moon Valley did all that they need to do. Ore
Grande needs to maintain the culvert. Charles Bomberger pointed out that the
ice sat there for 4 weeks before any action took place and now his home has
been flooded. Mike said action was taken as soon as the problem was noticed.
Thousands of dollars have been spent on backloaders and steamers to remove
the ice.
Steve called Keystone when the source of the problem was discovered.
Keystone came out to inspect and said they would take care of the problem.
Then Keystone Attorneys said it wasn’t their problem. The culvert was
cleaned out and a path was made for the water. Steve thought the problem was
solved.
Sal asked what the insurance will cover. Mike will open a claim on Monday
and Board will be kept up to date of the status.
Lee Atkinson replied that this problem with the culvert is not a one time
fix. It will have to be maintained as long as its there.
It has been an overwhelming problem. Key To The Rockies has been monitoring
it daily and Moon Valley is pursuing solving it with Keystone. The Hot Tub
area has been cleaned up but it might be a good idea to close the east hot
tub for the remainder of the season to prevent any accidents and liability
of the association.
V. Review 2001 Year End Financials
Mike reviewed the 2001 year end financials. The 2001 year end deficit was
$18,220.70 and was primarily attributed to unfavorable variance in the
insurance and the utilities account and fewer units paying dues than
anticipated. All questions relating to the financials was the deficit. Moon
Valley is having a CPA to go over the books and determine what is owed by
Moon Valley.
VI. Review and Ratify 2002 Operating Budget
The 2002 Operating Budget has been approved by the Board of directors and
now needs to be ratified by the Homeowners.
There has been a few dollars budgeted for landscaping but at this time it is
unclear what landscaping will be done by the developer and when it will be
done.
The cost per square foot is $4.39, which is average, compared to other
Keystone area properties with similar expenses.
The 2001 operating budget remained unchanged from 2000 because Mike had
reduced the insurance premium and thought the budget was in line for all 29
units. Then the association was charged nearly $7,000.00 in deposits and all
units were not built and contributing into the operating fund.
A question was asked why the association was undercharging in dues. Both
Steve and Mike did not think the association was undercharging dues. It just
happened that the units were not selling as predicted, Bus Service was not
budgeted for but was running through Antler’s Gulch, and Moon Valley was
making up the deficit.
Sal said the budget doesn’t look out of line and made a motion to ratify it.
Jon seconded the motion. The motion passed unanimously.
VII. New Business
The trash dumpster has been changed to a 6 cubic yard dumpster that will
have 2 pickups during the winter and 1 pickup during the summer. The
dumpster will be moved to the existing dumpster enclosure on the east end of
the property. A new enclosure will be built in the spring and will be
located in the back of unit 106. This enclosure will include recycling.
Key To The Rockies currently does not offer direct deposit because of the
cost associated with it. Mike will look into this and determine what the
cost to the association would be.
The real estate trailer has been removed and the trash dumpster will be
moved by next week. Steve indicated that the construction materials and
construction trailer will stay on the property until the development is
done.
VIII. Open Discussion
Transportation
The Keystone Bus Service is owned and operated by Vail Resorts. The current
charge for a bus stop is $17/bedroom. This come to $10,800 per year. Options
to the bus service would be to have E.A.S.E. service all year round. Mike
didn’t think Keystone would agree to that but will try to negotiate that for
next year. Over the summer the homeowners will be asked for its comments
about bus service. But for now the board has determined to leave the service
as it is.
Landscape
Presently, no landscaping has been installed. Steve says no landscaping will
be done until the whole project is completed. There is a bond with the
county for the landscaping but the bond has been extended for a couple of
years. The board is going to discuss the landscaping situation at its next
meeting.
Warranty
Per Steve the warranties are 1 year from the time of purchase. Boilers are 1
year from the time the c/o was issued. Boilers are no longer under warranty
except building 1. Problems occurring with the boilers include no hot water
and the bleeder valves. The board will meet to determine if they should have
someone to come out to give an ind evaluation of the situation.
Punch list items that are not completed but were entered before the deadline
will still be honored.
Minimizing Common Expenses
- Install automatic thermostats
- Limit the amount of heat in the garage to 55 or 60
- Check the glycol in the boilers
- Install lockboxes on thermostats in common areas
Motion – Sal
2nd by Brad
Passed
- Turn off driveway heat
Building 5
No dues are being collected from building 5. The association is not paying
any expense for this building and it has its own builders risk insurance
through Moon Valley & Associates to cover it.
Pets
No dogs are allowed on Antler’s Gulch property. This is because it is built
in an Elk migratory corridor and the county assumes that dogs will chase the
elk. If an owner or renter has a dog on the property they would be subject
to the penalties of the county. The HOA will enforce this rule. With no dogs
on the property it will be cleaner and quieter.
Locks & Keys
Discussion on whether or not to rekey the whole property was discussed. A
master key system would cost approx. $1,000.00. Right now who knows who has
keys to the property.
Christmas Lights
Steve says the association may keep the christmas lights on the property.
Dues
Based on the 2002 approved budget March statements will show the new dues
and also have the adjusted dues for January and February to make up the
difference between the 2001 budget and 2002 budget..
IX. Adjourn
A motion was made by David Mcleod to adjourn the meeting. John Gallegos
seconded the motion and it passed unanimously. The meeting adjourned at
12:30.
| 