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ANTLER’S GULCH
HOA ANNUAL MEETING
NOVEMBER 20, 2004
Persons Present:
Mike Magliocchetti
Andrea Sonderfan
Stacey L. Harris
Members Present:
Rick Berggren 203
David McLeod & Gwendollyn Wheeler 105
Kary Langer 306
Shad Young/Carollee Brinkman 505
Bradley Luth 401
Charles Bomberger 406
Tom Waliser & John Billing 505
Jeff Combine 205
Charlyn & Jim Costello 506
Bob Cattrell 304
Jim Pinion ?
Lee Atkinson 405
Sal Miceli 104
The meeting was called to order @ 9:35 AM.
REVIEW PROXIES:
Mike Magliocchetti read the proxies to the membership.
REVIEW & APPROVE MEETING MINUTES:
A motion was made to approve the meeting minutes by Charles Bomberger with a few
corrections: Item “F” under completion of building 5, should not read, “no
granite countertops”, and also correct unit number 406, not 203. The motion was
seconded and the motion to approve the meeting minutes was passed unanimously.
REPORTS:
Jeff Malooley gave a report to the association about the completion of building
5. He stated that the gutters still need to be completed, also a few broken
windows need to be repaired. He informed the association that he has the funds
for the gutters so they will be ordered and installed promptly in units 502 and
504. He also said that the heat tape has been installed and that the county is
requiring him to bring in the fill dirt. He said that there are some chemicals
being stored on the site that need to be disposed of. He informed the
association that he has left extra shingles as well as extra paint and tile for
later use by the association. Mike Magliocchetti stated that he would take care
of the drums of chemicals on the property. Jeff said that there is bracing for
the dumpster enclosure if needed. Jeff also stated that Waste Management would
require more poles if constructed.
2004 YEAR TO DATE STATEMENT OF OPERATIONS:
Andrea told the membership that July 1st building % was supposed to be turned
over to the association. However, the actual day that building 5 was turned over
to the association was August 19, 2004. Andrea then stated that the repair and
maintenance account was over budget. $500.00 was spent to gain temporary power
to the monument. $1500.00 was spent to install new common area lighting to the
400 building. Also, $600.00 was spent for a new dumpster door. Andrea informed
the members that the association has saved $2500.00 in the insurance account by
switching to American Family. Currently no bills from X-Cel have been received
for building 5, so the gas and electric is currently under budget.
STATEMENT OF RESERVE:
Andrea explained that a separate reserve account has been established for
building 5. The building 5 reserve and the reserve for buildings 1-4 will be
kept separate for two years. Mike Magliocchetti then notified the membership of
the reserve projects that were completed in 2004. There was a water tap fee paid
to the Snake River Water District in the amount of $4500.00. Mike also reduced
the sewer tap fees for the association. Another project was the roof work
completed by Envircontrol. They replaced the flashing as well as other needed
repairs. Hot tub covers were installed with removable hinges and capstones were
also installed. Andrea briefly reviewed the 30 year reserve study spreadsheet
with the membership. It was noted that building 5 has different boilers than the
1-4 buildings. The Costello’s mentioned that it has been taking several minutes
for their water to heat up. Andrea then stated that the association expenses are
increasing 12%, but this will not cause the dues to increase. Andrea explained
that she has combined the landscaping/snow removal/snow shoveling into one
account called common area maintenance. Andrea stated that the gas portion of
the gas and electric would increase by approximately 25%. Mike Magliocchetti
informed the members that the Keystone Transportation service would cost $150.00
one bedroom per year per unit. He also stated that currently there is a lawsuit
going on, and he is unsure of the final outcome. Sal Miceli made a motion to
approve the 2005 budget, Ron Berggren seconded and the motion passed
unanimously.
ACCOUNTS RECEIVABLE:
Andrea informed the members that unit #504 still owes back dues. Jeff Malooley
is still owner of this unit. The back dues will be collected at closing.
ELECTION OF THE BOARD:
Andrea informed the members that the board usually meets 3 to 4 times per year.
Jim Costello and Terrance Casey were elected to the board.
OPEN DISCUSSION:
Andrea stated that the association’s insurance policy currently covers $230.00
per square foot. The Management Company said that this amount is sufficient for
the association. Someone stated that they were concerned about the clutter and
trash outside of some units. It was decided that a penalty system would be
utilized in assessing fines for use restrictions. The first warning would be a
written notice, the second warning would be a $25.00 fine, and the fines would
increase in increments of $25 from that point. It was decided that every year
the association would add some vegetation to the property. Also it was noted
that the trees and shrubs planted near the 1-4 buildings still need time to
vegetate. Some of the owners of the #5 building stated that their units did not
have dead bolts. So several of the owners were having them installed. Mike
Magliocchetti asked the owners to try and keep the patio doors closed for
security reasons. Mike also stated that the weather stripping has been
completed. Kary Langer said that the hot tub levels have improved. He also asked
if there was any plan to replace a missing button on the hot tub. Mike stated
that the problem would be addressed. Mike also stated that the physical address
for the property was: County Road 188 or Antler’s Gulch Drive. Mike also stated
that the owners are able to receive mail. It was mentioned that cats are allowed
on the property but absolutely no dogs. The no dog policy is due to the property
is on a calving ground. Also it was stated that no abandoned cars/trucks are
allowed, as well as any trailers or cars/trucks that are not running.
The meeting adjourned @ 11:37 AM.
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