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Antlers Gulch HOA
Board Teleconference
August 24, 2004
In attendance:
Jeff Combine Terry Casey Gwyn Wheeler
Ron Berggren Charlie Bomberger
Mike Maggliocchetti Andrea Sonderfan
1. Budget discussion (as of 7/31/04):
Operating Fund Cash/Receivables $
Xcel Energy Deposits 5,195.00
TOTAL $
Reserve Fund Working Capital $
Reserve
TOTAL $
2. Building 5 (new construction) status:
Certificate of occupancy has been issued for the new units. 5 of 6 units
have been sold and moving to closings (One 3-BR sale fell through). The main
issue is how to accept Building 5 into the HOA. The builder (Jeff Malooley)
has submitted declarations to HOA and changed the allocations and square
footage assignments from those in Buildings 1-4 (5-10 sq. ft. per townhome).
Mike will request Jeff to resubmit the declarations with the revised square
footage.
- Board Motion: Motion unanimously approved to keep square footage and
allocations same as similar units in Buildings 1 – 4.
Jeff Malooley is putting various services into the association’s name, but
Key to the Rockies (Andrea) is not yet accepting them. Jeff Combine will
arrange for walkthrough of Building 5 (this Saturday) to identify punchlist
items to be corrected by builder before HOA will accept Building 5 and its
common areas. Major known items to be checked:
- Cover for dumpster; Jeff Malooley is required to erect new structure as
part of his permit for Building 5. We will use the new structure for storage
rather than moving dumpster at this time. Mike will check with county
planning
- department to see what actions are required as part of Building 5
permits.
- Noted that there is no guttering or downspouts installed yet.
- Building 5 site cleanup.
Key to the Rockies will start a statement for each unit with HOA dues
which will need to be resolved and completed prior to closing on each unit.
When Building 5 is accepted into the HOA, the builder is responsible for
paying HOA dues until owners complete their closing. HOA dues must be
brought up to date before closing can be completed. Key to the Rockies will
provide approved budget, minutes of last annual meeting and list of board
members to new owners in Building 5.
3. Roof repairs
Roof repairs have just started, and expect to be completed by September
20th. As approved at last board teleconference, approved budget is $26,200,
and includes: (1) roof repairs; (2) add vertical metal flashing to
breezeways, and (3) extend roof over causeways for Bldgs 2/3/4. Initial look
is that no significant water damage or rot has been found and is a little
better than expected. Jeff Combine approved an additional $2,000 for a boom
truck on the budget (Very useful to reduce costs; also used to remove Xmas
lights).
- Board Motion: Motion unanimously approved to increase roof repair budget
to $28,200.
4. Landscaping:
- Update on landscaping required by Dan Hennesy: Landscaping still
underway. One weed application was applied in July and another will be done
this month. Areas will be reseeded in September.
- Dead trees on adjacent property – Mike noted that land owner has
apparently finished for this year – still many dead trees that are still
standing, but done for this year.
5. Open Discussion
a. Discussion of Building back lower breezeway which ices over in the winter
and is safety hazard - Mike to investigate, evaluate a possible short term
winter fix and get a quote for longer term fix.
b. Dumpster on commercial site - For now, decision to leave it where it is.
c. Xmas lights were removed this week.
d. Bus Stop area in front of Building 5 – has not been landscaped and was
not on Building 5 PUD; not landscaped and not up to grade; needs 4 inches of
topsoil and seeding; Mike will check with County Planning department to see
who has responsibility for action (Hennesy or Building 5 builder).
e. Jeff Combine recommended that a sealer be applied between the driveway
concrete and the blacktop where some gaps are starting to appear. Mike will
arrange to have sealer applied.
f. Front sign – Mike to investigate how to get power to sign, either from
Building 1 or investigate having Xcel drop a new meter similar to the new
Keystone sign.
g. Keystone bus/shuttle: Mike reported that Vail Resorts recently admitted
fault in class action lawsuit for improperly charging for bus service, that
fees were not in accordance with PUC requirements. Board and Key to the
Rockies will continue to monitor outcome for upcoming 2005 budget.
6. Preparations for annual meeting
- Nov. 20th Board Meeting/Annual Homeowners meeting
- Nov. 6th Mailing to all owners (proposed 2005 budget, agenda)
- Oct. 26 Board teleconference meeting/review draft budget
- Oct 19 draft budget to board
Jeff will work with Andrea to prepare long-range capital plan for reserve
fund. Plan will be to identify future major expected expenditures (8-10
major items), provide good cost estimates (from recent Building 5 actual
costs), and get good estimates of replacement timeline from Key to the
Rockies experience. Plan will be presented at the annual meeting.
7. Next Board teleconference: October 26th, 7:30 MDT.
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