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Antlers Gulch HOA
Board Teleconference
June 15, 2004
In attendance:
Jeff Combine Terry Casey Gwyn Wheeler
Ron Berggren Charlie Bomberger
Mike Maggliocchetti Andrea Sonderfan
1. Budget discussion (as of 5/31/04):
Operating Fund Cash/Receivables $9,250.83
Xcel Energy Deposits 5,195.00
TOTAL $14,445.83
Reserve Fund Working Capital $5,000.00
Reserve 31,647.88
TOTAL $36,647.88
2. Hot tub area improvements:
New covers with hinges have been installed, as well as putting trashcans put in
hot tub areas. Steps were also added to the east Hot Tub for easier access
in/out of tub. Key card locks were replaced with locks that use townhome keys.
3. Roof repairs
Major repair actions previously approved by board will begin in about 2 weeks
(approved budget is $21,000 from the reserve fund). The board discussed 3
additional activities that were researched and recommended by Gwyn Wheeler:
- Add vertical metal flashing to breezeways - $2500
- Extend roof over causeways for Bldgs 2/3/4 - $2700
- Install heat tracing tape consistently throughout complex - $4200
After board discussion, a motion was approved to approve the first 2 items
(vertical flashing and roof extensions). The last item (heat tracing) was tabled
until this fall. We will be using the roofer that is currently engaged in new
Bldg 5. To date, we have paid them $10,500 deposit, and based on the additional
approved items, have $16,200 left to pay. AG HOA has $19,000 remaining in the
reserve fund to pay this remaining balance.
4. Late fees - Andrea is now assessing late fees, and it appears to be
working to get a response from those overdue
5. Building 5 (new construction) status:
Completion is slightly behind schedule and will probably not be completed before
mid to late July. As a very positive sign, 4 of the units have already been sold
(all but the 2 3-BR larger units). Mike spoke with Jeff Malooley to get a
laborer to begin policing the areas daily (trash and bottles noted in open areas
outside the hot tub). They will also relinquish the parking spaces they have
been using in front of Bldgs 3 and 4, and will move the propane tank, due to
higher expected usage during the summer months. They were also requested to put
up some type of fencing around the construction areas.
6. Landscaping:
- Ron noted that a local resident has obtained permits and is working in
the property adjacent to Antlers Gulch removing dead (and very unsightly)
ponderosa pines. (Still going on – haven’t seen much new action)
- Mike reported that the County Planning department has re-inspected
landscaping to determine if it met the plan filed. The department noted
several items not in compliance with plan submitted by Steve Mytczynsky.
Mytczynsky has received a letter directing him to correct the deficiencies,
which include:
Missing street sign, weeds (thistle and chamomile)
- As a result, Dan Hennessy has requested KeytotheRockies to correct the
deficiencies and bill Hennessy. The total bill to correct these items is
$7000 to handpull chamomile/thistle, spray, reseed and replace 6 dead trees.
The landscaping is scheduled for next week. (Completed?)
7. Open Discussion
a. Discussion of Building 1back lower breezeway which ices over in the
winter and is safety hazard - Mike to investigate, evaluate a possible short
term winter fix and get a quote for longer term fix.
b. Due to discussions by Jeff Combine, tap fees were originally waived for
our hot tubs; later charged $4000.
c. Homeowners meeting discussion items:
i. Timers on fireplaces and timers on thermostats – action tabled at this
time
ii. Weather-stripping added to French doors of some units to reduce heating
losses.
d. Dumpster on commercial site - For now, decision to leave it where it is.
Jeff Malooley is required to erect new structure as part of his permit for
Building 5. We will use the new structure for storage rather than moving
dumpster at this time.
e. Enforcement of rules - Several units are looking junky in the immediate
areas outside. Andrea will issue written warnings to tenants, management
companies and owner, with threat that next step will be to issue fines if
tenants do not clean up around their units.
f. Discussion of reserve funds - New Bldg 5 reserve funds will be held
separate for some period. This action is necessary as a condition of the
auction sale that Bldg 5 will not be held liable for defects in other units
noted in construction compliance report. Likewise, since there are 2
different builders, it will allow the board to monitor any problems that may
occur in the new construction units. HOA will hold separate reserve funds
and a recommended course of action will be discussed at full homeowners
meeting.
g. Xmas lights will be removed.
8. Next Board teleconference: August 24th, 7:30 MDT.
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