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Antlers Gulch HOA
Board Teleconference
June 24, 2005

In attendance:

Open, Call to Order

The meeting was called to order at 11:25. 

    I.        Transportation Update per Tom Breslin – Head of Keystone Transportation

·        Prior to Tom Breslins arrival, George Stuehler stated that he had received an email regarding the Keystone Transportation lawsuit.  By George’s understanding Keystone transportation could not act as a contract carrier but must act as a common carrier.

·        Upon Tom’s arrival he stated that the email was completely untrue and that Keystone Transportation had won all of the cases fought in court.  Tom stated that he had an email from the PUC showing that Keystone Transportation could act as a contract carrier.  Tom said that the rates all stand the same @ $150 per room.  It would also be like prior year’s transportation in regards to the fact that the E.A.S.E bus would service us.

·        Charlie Bomberger asked if there was a public Tariff that was authorizing the per room assessment? And Tom Breslin said yes and said that it was a matter of public record.

·        Jeff Combine asked if there was a way to bill upon a half-year rate?  Tom explained that Keystone Transportation would have to draw up and create too many contracts.  If they built every contract differently, Keystone Transportation would never be able to differentiate between who had paid and who hadn’t.

·        Charlie asked if there were going to be any changes or plans as far as he knew?  Tom explains that there will be no raise in price for a total of 3 years from when the plan came in to effect (2 years left).  Tom states that at the end of the 3 years the Keystone Department of Transportation will then decide.

·        Tom also talks about possibly putting the Summit Stage cab service back into effect, but that will not be decided until a later date.

·        George apologized for expressing the incorrect information, and asked if there were some reason why the wrong information was sent by the KVA.  Tom explains that he will look into it and says the a gentleman by the name of Luke Slottow is the Director of Property Management and deals will all the weekly homeowners newsletters and that he would be the best person to contact so that Key to the Rockies could always have the accurate up to date information needed to give the members of the HOA.

·        We all thank Tom for the wealth of information and he leaves.  Charlie then states that he believes that the PUC has the final say on the charges and who exactly gets charged due to the Tariff’s final say.

·        Andrea and board members attending made the final decision to begin Keystone Transportation payments in October.

    II.        Review 2005 Year to Date Statement of Operation.

Budget discussion (as of 5/31/05):

III.                Financial Report

·        HOA Fee Assessments in arrears:

ü       Unit 504 (unsold unit, building 5) – HOA dues continue to be assessed and must be settled prior to sale; assessing late fees.

ü      Unit 206 is the only other major problem; brought up to date once already this year and now 3 months behind; late fees being assessed, one more month and more attorney fees will be applied.  Another past due letter was sent June 23^rd, 2005

·        Andrea mentioned the Payables are high because of the transfer reserves. Payables are still high because of unit 504 still not having sold. 

·        Alicia of Key to the Rockies was able to obtain a partial refund of the Xcel deposits back.  They have been applied to the reserve account as dictated by the previous board.  ACTION:  Andrea stated that to get the 2^nd portion of the Xcel deposit back we would have to make automatic payments for a year and a half.  The board decided that Key to the Rockies would attempt to extend the due date for Xcel bills from 10 days to 30 days.  Alicia will speak with Xcel and explain this and then see if that will retro activate the account so that all the previous payments were considered on time if not early.

·        Andrea states that on the Income Statement we are at a favorable variance in comparison to the budget.

·        A couple of accounts that are over:

ü      General supplies- Antler’s Gulch seems to be having light bulb troubles, a lot of lights seem to be running out at the same time.  We went with the longer life light bulbs to save money in the long run.  There is a mix of cream colored and white colored lights and it was decided that it looked best to go with the white bulb theme.

ü      Landscaping- the irrigation was activated by Niels Lunsford.

ü      Meeting expense- Cost for the space used for the last meeting.

ü      Miscellaneous- Cost to tow the Bronco in parking lot, never discovered who Bronco belonged to.

ü      Xcel- is a timing issue caused by the payment made at the beginning of the year’s flows over from the previous year.

·        Some Anticipated Capital Expenditures:

ü      Siding Staining

ü      Landscaping

ü      Rock Siding Repair

IV.               Old Business

Roofing-

·        Environcontrol, Inc. the company working on the roof repair as dictated by the construction compliance report, has still not completed the work.  Mike Ritzman contacted them and they will complete the roof work within the next two weeks.  Gwen Wheeler will inspect the work prior to payment.

Dumpster Issues

·        Jeff Malooly is required to build the building five shelter per the county.  If it is possible to obtain a permanent agreement with the adjacent lot owner for the use of their dumpster, the board does not want the dumpster enclosure built. ACTION-Alicia is to contact the current developer to see if they will sign an agreement allowing Antler’s Gulch permanent access to the adjacent dumpster. Alicia is also to find out what Mike Magliocchetti knows about the current dumpster status.  If an agreement cannot be made, the board will have Jeff Malooly build the enclosure.  It is rumored that the property is in the process of changing ownership, so it may be advantageous to speak with the new owners of the property before any decisions are made.

V.                 New Business

Roofing (Gutter’s and Taping) –

·        Mike Ritzman, of Key to the Rockies obtained a bid from South Park for the installation of heat tape on the roofs.  This will hopefully prevent ice dams as well as roof and siding damage.  Charlie stated that the current situation causes the water to drain down the siding and thereby negatively affects its appearance.

·        Mike R. suggested a cheaper heating tape system above the utility covers, because snow on top is also causing stains.

·        The bid does not include anything on building five.  The roof structure at building 5 is not the same as on buildings 1-4, so we are not sure if any of the current roofing issues for buildings 1-4 will be problems for building 5 as well. George S will review the issue with Jeff M. to ensure that this will not be a problem in the future.  ACTION-Check bldg. 5 for staining when doing walk through.  Bring and stainage problems to Jeff Malooly’s attention.

·        ACTION -Mike R. is to talk to Dominic Berardinelli of South Park and find out how long can we hold off on this new roofing project (heat tape & gutters) so that if we do go with it, it will be done by the beginning of winter.

·        Mike R. suggests that that we prioritize gutters and heat tape before the siding staining.  The siding will last longer if there is not water draining down it.

·        ACTION- A letter is to be written to all homeowners regarding the heat tape/gutter project before it is started so the expense does not come as a surprise.

·        Get with Gwen and bring her up to date on current pending work.

Landscaping –

·        George wanted to know whether anything had been done about the area around the bus stop.  Antler’s Gulch HOA wants to make this area look homogenous to the rest of the landscaping.  Jeff Malooly was supposed to have done the base work including the dirt, scraping, and rocks.  All that has been done was the dirt spread and grass seed which didn’t germinate.

·        East Side of bldg. 500 consists of clay and eroded soil.  Jeff Malooly needs to bring up to date.  Jeff Malooly should be responsible for all around building 5

·        The irrigation at building 5 needs to be completed and activated.

·        The county obligates Jeff Malooly to match building 5 landscaping with the rest of the landscaping.  County also said if he doesn’t do so then they would take that money saved up and take care of the issue themselves.

·        The only reason the area adjacent to the bus stop was not planted was because all of Jeff Malooly’s equipment was in the way.  It is suggested that some of the Aspen and Lodge pole specified by the county be spread throughout the area to give it a uniform look.

·        Mike R. is going to see if we have any extra shrubs to try to make look more homogenous for the time being. 

·        ACTION-Mike R. and Jeff C. are to walk through prior to meeting and find out what needs to be removed and replaced as far as landscaping, dead trees, and trees that are soon to be dead.  Replacement trees will be planted in future years.

·        ACTION-George and KTTR are to keep on Jeff Malooly about the plant spreading and homogenization of landscaping from bldg. 5 to bldg.’s 1-4

·        MOTION: Charlie wants to approve a $7,500.00 expenditure (from the reserve) for removal of pine beetle infested trees based on a one-time deal with Keystone for $75 per tree.  It was unanimously approved.

Hot Tubs-

·        Andrea explains that we have no allowance in the budget for any Hot Tub replacement until 2007.

·        Mike R. explains that the Hot Tubs in place are residential grade and just not meant for the commercial type use that they are getting.  The filtration system in place is made for a 4-person family, not a commercial complex. 

·        ACTION- Mike R.  Will get estimates on enclosures and commercial tubs.  How many people, what grade we will need, how big, and how many amenities will be included in these estimates.

·        Mike R. recommends using hydrogen peroxide (H2O2) rather than bromine.  Hydrogen Peroxide is more corrosive on the fittings and pipes but will significantly improve water quality.  Since the tubs are scheduled for replacement in 2007, the slightly more corrosive properties of hydrogen peroxide were acceptable.

·        MOTION: Mike R. will start using Hydrogen Peroxide instead of bromine.  The motion was unanimously passed.

New Address and HOA Web Site

·        Andrea has built a new website for all the HOA’s that KTTR manages.  It is www.KTTRHOA.com.  The web site includes budgets, bylaws, and meeting minutes and declarations.

·        ACTION- Andrea will see if it is possible to have an HOA members login for owner related issues.  Andrea is also going to try to get the Keystone newsletter attached to the website as well.

·        aaa) KTTR is losing our Keystone PO Box.  Their new address is as follows:

                                          Antlers Gulch HOA
                                          C/O Key to the Rockies
                                          23024 US Hwy 6, Suite 202
                                          Keystone, CO 80435

VI.               Meeting Adjourned

There being no further business to discuss, this meeting was adjourned at 2:00 PM.

Respectfully Submitted,

Alicia Alonzo
Key to the Rockies

Feel free to contact us with any questions or comments you may have!