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Antler’s Gulch
I. Call to Order The Board Meeting was called to order at 7:00 P.M. The following members were present: Charles Bomberger, Kary Langer, and Brad Luth. Andrea Sonderfan and Mike Magliocchetti represented Key to the Rockies Management Company. II. Elect Board Positions The following members were elected to the following board positions:
III. Review Financials Andrea Sonderfan reviewed the financial status of the association. Antler’s Gulch began the 2006 year with a $4000.00 deficit. Year to date (1/1/06-3/31/06), the association is $3000.00 over budget bringing the total current deficit to $7000.00. The overage is due to the strong snow season Summit County experienced this year. Increased spending was needed in snow plowing ($4000.00 over budget) and Repair and Maintenance (due to snow/ice related problems). There were extra pickups for trash due to the high volume of tourists attracted the great snow and the spas needed additional maintenance due to overuse of residential spas. The association will need to practice frugal spending throughout the remainder of 2006 to offset the current deficit. All homeowner dues account are current with the exception of 504, the last developer owned unit. The developer refuses to pay dues until they sell the property and currently owe $16471.48. This is affecting cash flow so that deposits cannot be made into the reserve fund. The developer has indicated that he has an interested party in the purchase of the property so this issue should be resolved shortly. The board will address it again at the next meeting if the account has not yet been brought current. IV. Insurance One of the owners of Antler’s Gulch, Chad Farmer, is an insurance agent. He has picked up a set of the current insurance policy and will assist to bid it out for competitive pricing. V. 2006 Reserve Projects The three reserve projects slated for 2006 are concrete sealing, stain/seal siding and concrete curbing repairs. The board and Mike Magliocchetti agreed that the concrete and concrete curbing are in fine shape and work can be deferred for a few years. The siding will be reviewed by Kary Langer and Mike Magliocchetti to determine the extent of repairs/staining needed this year and quotes will be procured for review at the next board meeting. A motion was approved to authorize Kary Langer to review bids for the staining, and he is authorized to spend up to $25,000 to stain Buildings 1 through 4. VI. Roof Status Key to the Rockies was proactive regarding roof snow loads this year and contracted with South Park, Inc. to shovel the snow from the roofs at a cost of $1950.00 to the association. This was done to prevent leak damage from ice dams and preserve the integrity of the roofs. Summit County buildings in general have experienced a high volume of leaks/floods due to the higher than average snow fall. There is an ice build up problem on the lower roofs on the rear of building #1. The ice melts and drains down the siding onto the sidewalk entries to the wooden stairways. Francois LeDantec has applied ice melt on the areas throughout the season as it presents a slip and fall risk. He suggests additional flashing on the roof, additional gutters, as well as installing heat lines on the lower roofs over the walkways would solve this problem. This spring, Mr. LeDantec and Mr. Magliocchetti will review the problem and provide possible solutions for the board to discuss at the next meeting. VII. Hot Tub Status Status of the hot tubs was also discussed. KTTR noted that the hydrogen peroxide treatments were not working as well as expected. It necessitated changes to the pump circuitry to make the filtration pump run continuously. In addition, KTTR installed an “ononator” light in each of the hot tubs to help with bacteria disinfection. VIII. Spring Repairs· Hot Tubs – The west hot tub gate is in need of repair. The steel gate was damaged during the winter. Key to the Rockies will have it repaired this spring. · Boilers – All boilers will be subjected to a seasonal preventative maintenance check. Key to the Rockies will also look into separating the thermostat for the garage heat from the garage lobbies so the garages do not need to be kept at 72 degrees. · Irrigation – Neils Lunceford is contracted to start up the irrigation in June. IX. Landscaping Last fall Mike Magliocchetti had tracked down the landscaping plan for Antler’s Gulch Building 5. The building department had a copy but the planning department did not so Mike gave a copy to the planning department. No bond has yet been released and Mike Magliocchetti will contact the planning department regarding the landscaping deficits by the developer of building 5 this spring. X. Electric Service for Building 5 The electric for building 5 was set up for payment by the association rather than the individual homeowners. The charges will be billed back to the owners individually on their May statements. XI. Rookus Capital and Wintergreen Developments All current information regarding the commercial space adjacent to Antler’s Gulch is updated on the website. It is Key to the Rockies understanding that Rookus Capital is still researching the best use for this piece of property and final plans have been made. Wintergreen Development is proposing a new low income housing development near Antler’s Gulch. Key to the Rockies will continue to update both developments on the Website as they obtain the information. XII. Pine Seedlings Lee Atkinson son volunteered at the annual meeting to coordinate getting pine tree seedlings to plan around the property. Charlie Bomberger will contact him regarding the status of this project. A volunteer day may be planned to plant the seedlings. XIII. French Doors Brad Luth has provided instructions for closing the French doors in Buildings 1-4. The instructions have been posted on the website at kttrhoa.com for owner’s use. Building 5’s doors seem to be warping. Mike Magliocchetti suggested that these doors should be under warranty and will research them. XIV. High Speed Internet Mike has received a bid for internet service from Resort Internet and will forward it on to the board this week. XV. Board Meeting Date The next board meeting/teleconference will be held on June 13th at 7:00 P.M. XVI. Adjournment The meeting was adjourned at 8:20 P.M. Meeting minutes respectfully submitted by Andrea Sonderfan.
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