Meadow Cove BOD Meeting
October 18, 2005
7:30 P.M.
In attendance:
Sarah & Todd O’Haver D-2
Carl Bierbaum B-6
Toby Cruz B-4
Andrea Sonderfan Key to the Rockies
I. Open, Call to Order, Roll Call
The meeting was brought to order at 7:30 at the Cala Inn.
II. Reports
Review 2005 Year To Date Statement of Operation
Andrea Sonderfan explained that year to date, the financials were in line
with the budget with the exception of Common Area Maintenance. She explained
that the charges for December 2004 were included in 2005’s financials thus
making the account over budget.
Accounts Receivable
There are four homeowners with delinquent accounts that total $3582.24. One
homeowner paid $1200.00 and the other three have been turned over to a
lawyer for collections. They will first be given a warning letter at an
expense of approximately $75.00 (charged back to the homeowner). If no
response is received within 30 days, a lien will be placed on the property.
Review Status of Reserve Fund
There is $16,326.32 in the reserve account as of 9/30/05. This money will be
used to finish paying the roofers and to paint building C in the spring.
III. Old/ Unfinished Business
The board expressed frustration with the company completing roof work
on building A & B. They have taken 2 months to complete the work and left
the plywood portion of the roof bare to the elements for an extended period
of time. An inspection will be completed before final payment is
distributed.
IV. New Business
Someone is stealing the light bulbs from the basement areas. Key to the
Rockies will continue to replace the light bulbs unless told otherwise.
The common area fire extinguishers will be re-certified this month.
The owner of C-1 has repaired the siding and trim around his
replacement windows to the satisfaction of the board and Key to the Rockies
Toby Cruz has removed the hoses from the hose bibs and stored the hoses
in the C building.
It was decided to have the carpets cleaned in the common areas after we
are out of mud season.
It was decided that bids would be obtained for the painted of the C
building, the common areas, and the dumpster enclosure. The painting will
take place in the Spring/Summer. The board is hoping to minimize the impact
caused by painting crews by having the work completed at the same time.
Mr. O’Haver will take responsibility to ensure that the common areas
are tidied up and will meet fire code. No action is needed by Key to the
Rockies at this time.
V. Open Discussion
Toby Cruz has written letters regarding the rules and regulations for
renters and regarding the parking. These will be distributed in the next
month to homeowners.
Andrea Sonderfan will send the proposed budget to the board the first
week in November. She strongly recommends that the reserve contribution be
increased. There will also likely be increases to gas, electric, and
insurance.
VI. Meeting Dates
The annual meeting will be held on Tuesday, December 13th, 2005 at
6:30. It will be located in the Key to the Rockies Board Room.
VII. Adjourn
The meeting was adjourned at 8:20 P.M. (Meeting Minutes recorded by Andrea
Sonderfan)
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