2001 Annual

Meadow Wood HOA

2001 Annual Homeowners Meeting

I.     Call To Order  6:14PM

A.     Board Members Present
Barbara Moss – President
John Fayhee – Vice President
Verne Hedges – Treasurer

B.       Homeowners Present

David Moss
Leena Logsdon
Midge Mac Leary
Mike Vaille
Mark Debonville
Jon Dwight
Hank Wietake
J. Albert Bauer

C.    Homeowners Present by Proxy
George Collins
Alan Moore
David Kreutzer
Sonja Rodli

                Members Present represented 21%

II.                   Review and Approve Previous Annual Meeting Minutes

The previous annual meeting minutes were reviewed and are to be amended to include Jon Dwight who was present.  A motion was passed to approve the minutes.
 

III.      Development Report by Walt Grande

Mr. Grande spoke about the townhome development.  6 homes are finished and 4 are currently under construction.  It will be approx. 2 ½ months until they are complete.  Of these 4 townhomes 3 are sold.  10 homes are planned for construction to begin this fall.

The landscaping of the townhomes was the next item of discussion.  Public Service has to install the electric and gas before any paving can be done.  Per the developer the paving should be completed by the end of July.  The board is planning on contacting the County Planner and finding out what is to be done (landscape wise) by the developer.

Included as part of the minutes is a list of Meadow Wood property that has been sold and listed for sale.

IV.                Review 2001 YTD Financials

Mike reviewed the balance sheet, income statement and the accounts receivables due report.  He explained that the surpluses are due to the fact that the budget was based on all townhomes being complete and they are not.  Therefore the townhomes have considerable surpluses in some accounts.  This surplus has been deposited into a CD until expenses associated with the new townhomes arise.

The homeowners had questions on how money was allocated for the homes and the townhomes.  Included with the budget is a Allocation of Annual Operating Expenses that show how the budget is figured.

V.                  Old Business

A.      Gallipo

The Board is writing a letter to address some of the problems around Meadow Wood.  Some of those items are the dumpster shed, the dirt mountain, exterior punch list and the painting of the garage doors.

B.       Utility Easement

It has come to the attention of the board that the easement running down the middle of Meadow Wood Circle is not a trail easement but a utility easement.  The Board will address this issue with the homeowners affect under separate cover.

C.       Trail Easement

Interest has been shown by homeowners to improve the trail easement so there will be better access to the Nation Forest.  Those interested should contact the board and form a committee to plan, research and propose a plan of action.

VI.                Board Vacancy

Three positions on the Board were open this year.  David Jones, who was a member, sold his home leaving his position vacant and the terms for Verne Hedges and Nancy Roudebush have expired.  The Board filled David Jones’s vacancy with Tom Logsdon.  Tom lives in the townhomes and will be able to represent the townhomes better.

Both Verne and Nancy were nominated by Barb Moss to resume their places on the board.  The motion was passed by John Fayhee and passed unanimously.

VII.              ARC Review

A new ARC form has been developed.  This form has been mailed out under separate cover before the annual meeting.  Any questions regarding this form should be directed to Verne Hedges.

Anyone interested in being on the Architecture Review Committee should get in touch with Verne Hedges.

VIII.            Real Estate Signage

The topic of standardized realtor signs came up.  The covenants limit the number of signs a realtor can place on the property to one.  Key To The Rockies will monitor this and call any realtor that has more than one sign on a lot.

IX.                Open Discussion

 A.     Playground

 Those who want a playground need to get together and form a committee, plan and research the idea, and propose a plan of action to give to the board for consideration.  (cost, liability insurance, will it benefit all homeowners, amount of noise)

 B.       Association Web Site

Mike Vaille will meet with the Board and discuss some of the costs associated with the building and designing of a web site.  E-mailing meeting minutes and other association things will reduce the cost of copies and postage.  It will also allow homeowners to communicate with each other more easily.

X.                  Adjourn  8:07PM

 Board Members for 2001/2002

 Barbara Moss- President                 2002
 John Fayhee – Vice President         2002
 Nancy Roudebush – Secretary         2003
 Verne Hedges – Treasurer               2003
 Tom Logsdon – Member at Large   2002