Property Owners Association
Annual Meeting
August 8, 2005
Official Meeting Notes
The Annual Meeting of the Sage Creek Canyon Property Owners Association was held
on Saturday August 8, 2005 at the home of Dr. and Mrs. Steig. Treasurer Mike
Magliochetti (Mike) called the meeting to order at 4:12 p.m. An agenda and other
items of information were provided to all in attendance. A sign in sheet and
Master roster for address corrections were provided as well. There was a quorum
with __ families personally represented and __ families who provided voting
proxies. The identification of voting proxies is contained in the record of
attendance. The information packet contained the meeting notice, which was
mailed at least 60 days prior to the date of the meeting.
Mike introduced the present board of Ward Jackson, Jeff Steele, and Tom Massaro.
Mike also explained that Ward and Tom were unable to attend and that he would be
running the meeting instead of Ward. Mike also pointed out that Jeff Steele
would be recording the meeting notes. Mike on behalf of the members thanked the
Steigs for hosting the meeting. Mike introduced Mr. And Mrs. Pollock who have
purchased the Morris home.
Past Meeting Minutes (Mike): Mike pointed out that the 2004 Meeting minutes were
in the 2005 meeting packet. He reminded everyone that these were prepared and
mailed out following the 2004 meeting. Mike then asked that everyone take a
moment and review the 2004 minutes for errors and omissions. No corrections were
noted. The minutes were accepted unanimously on a motion from Jerry Miller and a
second from Dee Simon.
Road Committee Report (Clark Griffith): Clark presented the report on behalf of
his road committee, which includes Rich Mayfield and Jeff Steele. Clark noted
and was complimented on the recent roadwork, which was completed by Bob Wheeler.
200 tons of recycled asphalt was added to the road base. Clark pointed out that
Bob has agreed to resurface the entry curves by the pond as potholes are
developing prematurely. The 2005 summer roadwork was reported as costing $11,000
against a budget of $15,000. The snow plowing went well this year as it was an
“easy” snow year. Clark once again asked everyone to mark any obstacles that
could be covered by snow. Unfortunately there were two instances of the plowing
service hitting two unmarked obstacles this past winter.
Water Supply (Mike): Mike reported that there were very few issues regarding the
well house and water distribution system this year. Mike went on to further
report that the Board has switched well service providers. Eco Resources were
our past well service providers and charged $500 per month. It was noticed by
the Board that Eco Resources kept poor records and did not provide the detail of
service as originally agreed to. The Board has now contracted with Culligan who
charges $300 per month and has agreed to provide more service and excellent
records at a lower cost. Some brief discussion of the membership ensued and it
was noted some sulfur smells and discolored water have been noticed by a couple
of members. Peter Siegel noted that as Culligan was taking over the water
purification tasks from Eco Resources some valves were opened and shut which
stirred up some sediment. Several members agreed this would have been the same
time period they noticed the water discoloration and smell. Mike then pointed
out that the water has been testing out healthy and very potable. It was also
noted that Culligan would be taking samples (outdoor hose bibs) from various
homes at different times throughout the year. The Board asks that you cooperate
whenever possible with any water drawing request to ensure the end user has as
good a product as possible.
Water Right Augmentation Update (Peter Siegel): Peter started off by giving the
membership a little history on our well water right issues. We were reminded
that in 2001 it was discovered that proper protocol was not followed in
obtaining the original well permit. The current well / rights was good for only
15 gallons per minute. It was also discovered that David Rae currently held
title to our water rights. In 2004 David Rae quit claimed our water rights to us
and they were good for approximately 6 wells at 150 gallons per minute. The
Association desires to consolidate the six wells and rights into one well. The
Association hired a water attorney to secure our rights with the State of
Colorado. Denver Water objected and our attorney was able to work through the
issues that Denver Water had. The water court approved our request and it looked
like our water rights would be secure. At the last minute of the appeal process
the State of Colorado filed an objection. Apparently the State Engineer wants to
limit the volume we can pull. Currently we are negotiating with the state
regarding their volume concerns. It would be helpful if any residents or other
people involved with Sage Creek HOA could provide us with any old water records.
Of special importance would be anything proving that the center common land had
/ has been used for grazing. Peter assured everyone that the Board and himself
would do everything possible to ensure we have enough water as we go into the
future.
Architecture Review Committee (Peter Siegel) Peter explained that Audrey Morris
is now gone, and that he now chairs the Architecture committee. He also pointed
out that Jerry Middel is the only other person on the committee. Peter hoped
that if anyone was interested in being on the committee they would contact him
after the meeting. Peter offered to help anyone who is making structural or
outdoor changes to their home fill out the Architectural Review Form.
2004-2005 Financial Report (Mike) The financial report was presented by
Treasurer Mike Magliocchetti. The complete financial report is found in the
meeting packet. Mike reported that we came in for the year under budget and that
additional monies would be transferred into the reserve fund. The reserve fund
currently has of July 31st. has $68,039.62 in it excluding the current budget
surplus.
Covenants / Board Actions (Mike) Mike reminded everyone that speeding, outside
lighting, and trash receptacles continue to be a problem. Mike noted that the
Board is looking at additional speed limit signs. Mike pointed out that the
current signs have been oiled and protected. Please remind all contractors and
visitors of our 17 mile per hour speed limit. Mike let the membership know that
the Board has been looking at re-modeling the bridge; particularly the railings
that have been hit several time this year. It was pointed out that usually when
the rails of the bridge are hit it is a “hit and run”. Mike showed the
membership the bridge plans Peter Siegel drew. Several questions ensued and it
was pointed out that the railings would be wider and that the McVaney Ranch
would pay for half the bridge. Mike mentioned that the Board would “test” some
models of Peter’s design. Several people wondered if there actually was a need
for bridge railings at all. It was explained and most members agreed that bridge
railings were needed especially for pedestrians. Several members of the
Association brought up their desire to have a turn lane off of highway 9 into
the Association. Mike said the Board would consider contacting the Colorado
Division of Transportation and see if they would be receptive to the idea.
New Business (Mike) Mike pointed out that the Board would arrange for the
flushing of the hydrant. Mike also mentioned that Matt Arleth stocked the river
through the donations of some community members. Several people pointed out how
wonderful fishing has been in the river since the stocking. Several others
wondered if the fish would stick around. Mike pointed out that we have very good
habitat for the fish and that these stocked fish were raised on natural foods.
2006 fiscal budget (Mike) Mike presented the proposed annual budget for fiscal
year 2006. He pointed out there would be no increase in dues for 2006. Some of
the budget categories had different amounts assigned to them, but the bottom
line would remain the same. Mike asked for discussion. It was brought up if we
should start collecting more money for water infrastructure replacement. It was
pointed out that the system would first have to be designed and that the
engineers contacted were reluctant to give us a price on the project. It was
also pointed out that the infrastructure might last longer than anticipated. The
new water tanks on the hill have offered a “cushioning” effect on the system.
The old spikes in water pressure are now non-existent because of the tanks and
the usual repairs to the infrastructure have not been needed this past year. Mr.
Russell moved that the budget be accepted as presented. Mr. Blount provided a
second on the motion and it passed unanimously.
Election of Directors (Mike) Mike listed the present Board of Directors. Mike
asked if there were any volunteers to fill any of the board spots. A moment of
silence ensued as no one stepped forward. Jeff Steele pointed out that the
present Board is willing to serve for another term. Mr. Miller moved and Peter
Siegel seconded the present Board be re-elected by acclimation. The current
Board was re-elected unanimously.
New Business Re-Visited (Mike) A few members of the membership would like the
Board to re-look at revitalizing the pond and putting the subject on the Annual
Meeting agenda for 2006. Mosquito control was discussed including the colony of
bats which move around the community. The Darznieks were recognized for fire
mitigating their property. It was further discussed that to get a certificate of
occupancy Patty McGuire from the fire department must inspect your property for
fire mitigation issues. She actually has a sign off spot on the permit.
2006 Annual Meeting (Mike) Mr. And Mrs. Goetz volunteered to host the 2006
Annual Meeting. The membership decided the 2006 the meeting would be at 4:00 on
August 5th.2006.
The membership was reminded that their would be a social gathering hosted by the
Steig’s immediately following today’s business meeting.
By a consensus of the membership the 2005 annual meeting was adjourned at 5:14
p.m.
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